how to use ruler in word

To show the ruler marks as a percentage of the page, select the “Display the ruler units as percentage” checkbox. Then, in the View dialog box, select the Vertical ruler box. 3. Ditto for the vertical ruler: starts at one for a one-inch margin, restarts at zero at the white space, and only goes up to ten. You can see the result of this setting in the digital rulers on the page, with the default 1-inch margins resulting in a 7.5-inch horizontal ruler and a 10-inch vertical ruler. Note: The horizontal ruler is also visible in Web Layout and Draft view. How to Use the Microsoft Word Ruler . To show the ruler, click the View tab and place a check mark by the Ruler item, found in the Show group. They’re great for precisely lining up images, text, and other elements. The ruler also assists in the placement and positioning of document text and document objects. If the vertical ruler doesn't show, make sure you're in Print Layout view. Since we launched in 2006, our articles have been read more than 1 billion times. On the ruler, drag the upper triangular part of the lower marker to the place you want the indentation to start, for example to the 1" mark. In the “Show” section, enable the “Rulers” option. It inserts a vertical bar at the tab position. Now, just click and drag that line left or right to adjust that margin. MS Word shows a horizontal and a vertical ruler that it uses to align margins, paragraphs, images, tables, etc.This ruler can be customized and played with by the user in many ways. For example, if you open PowerPoint’s options (File>Options), and go to the Advanced tab, you will find a Display section. Hiding and displaying the Ruler: Click View on the menu bar. It provides a quick way to control margins, set various indents for a paragraph, and keep things in line using tab stops. This is the same window you can open from the Layout tab on the Ribbon. If you don't see the ruler at the top of your document, go to View > Ruler to display it. The Show measurements in units of selector displays the units currently being used by the ruler (and everywhere else in the document). In Word’s default 8.5 by 11-inch page setup, the horizontal ruler starts at 1 (indicating a one-inch margin), then resets at zero where the margin ends, then counts up to 7.5 for the remaining horizontal space. And so they continue. If you don't clear the bar tab stop before you print your document, the vertical line is printed. Choose Pages > Preferences (from the Pages menu at the top of your screen), then click Rulers at the top of the preferences window. The rulers in a Publisher publication appear at both the top and left sides of the publication, by default. Thus, you can display the ruler in Word 2013, 2016 in the same way as below: And you will see the ruler toolbar - the ruler shown above the text, which is very important in editing, aligning, formatting and editing. Note: Word’s rulers show whatever measurement you have set in File > Options > Advanced > Show Measurements In Units Of. On the ruler, drag the triangular marker on the top left of the ruler to the place you want the indentation to start, for example to the 1" mark. Join 350,000 subscribers and get a daily digest of news, comics, trivia, reviews, and more. If the “Ruler” box is checked on the View tab, the horizontal ruler still displays at the top of the document space. The trouble is, rulers aren’t even visible by default in Word anymore. How to Verify a Signal Contact’s Identity (Using the Safety Number), How to Create and Use Sections in Microsoft Word, How to Make Your Apple Watch Tap Out the Time, How to See Which iPhone Apps Can Access Your Contacts, How to Back up Your Gmail to a Local Mailbox the Easy Way, © 2021 LifeSavvy Media. When you move the left indent, your first line indent or hanging indent are moved in sync. I use … In Print Layout view, the ruler appears on the top of the writing part of the Word window. You should immediately see the horizontal ruler above your document and the vertical ruler to its left. The default is 8.5 inches by 11 inches, the standard “Letter” size for US paper printing (215.9 x 279.4mm). When you create a document, Word creates page margins automatically. The scaling of the rulers seems a little strange at first. Click the View Ruler icon on the top of the right vertical scroll bar, as shown in the picture. Aligning paragraphs is discussed at length on our training courses but we will briefly discuss how to use the Ruler for professional alignment of your data and graphics within a report. Left Indent. A Left tab stop sets the left end of the text line. Here’s how to turn them on, and how to make the most out of them. There has been great improvement in the last few versions but still many users do not know the processes or short cut keys. Double-click any empty space on the ruler to open the Page Setup window. I pressed the Tab button with my cursor in front of “Lorem,” so the text jumped to my manually-set tab point. Now, the vertical ruler is hidden. You can see this in the image below, where I’ve set the margin to two inches. All Rights Reserved. The above article may contain affiliate links, which help support How-To Geek. To get rid of a tab marker, just drag it down (away from the ruler) and release the mouse button. The Ruler is helpful when you need to create several columns, show column placement, or know the distance between columns.. How not to set a hanging indent!This document will … They type until they get to the beginning of the second line of the paragraph, and they press Tab. The first one 1. Get all the features you know and love in Windows 10. Although some people use the space bar to format their documents, things rarely line up correctly. In this paragraph, the Left Indent is half an inch from the left margin, the First Line indent is another half inch further in, and I’ve set a tab stop at two inches. A symbol appears indicating the type of tab stop you’ve placed. Not only vertical ruler but this page will also show you the horizontal ruler too!! Right-click the "Ruler" box and then click "Add to Quick Access Toolbar" to easily toggle the Ruler command from any view in Word. On the ruler, drag the upper triangular part of the lower marker to the place you want the indentation to start, for example to the 1" mark. On the right end of the ruler, you’ll find only one marker: the Right Indent marker. To find out, and also to change the ruler’s UOM, click File > Options > Advanced, and scroll to the Display settings. You’ll see the pointer turn to a double arrow and will likely see a tooltip letting you know you’re point at the margin. The “Page Setup” window shows you most of the physical layout properties of the document. Using the Ruler. The right indent marker controls the position of the right side of a paragraph. Click “OK” to accept the change and close the Word Options dialog box. Microsoft Word is notoriously bad and difficult for formatting tables. If you’re printing your document, the “Paper” tab lets you can change the physical size of the paper to match different paper sizes in your printer. To display the Ruler, click the View Ruler icon. Just position your cursor in the paragraph you want to adjust and slide them around. Open Word 2007 (as you may notice, now we don't have any vertical ruler and horizontal ruler) 2. He spent five years writing for Android Police and his work has appeared on Digital Trends and Lifehacker. A tab stop is the location your cursor moves to when you hit the Tab key. Dragging the Hanging Indent marker changes the indentation of all lines except the first line. Used to indent the first line of a paragraph. Go to Word > Preferences > View (under Authoring and Proofing Tools ). A Bar tab stop doesn't position text. Change the unit of measure. A Center tab stop sets the position at the middle of the text line. Using the Ruler to Change the Margins . Unlike other tabs, the bar tab is added to the text as soon as you click the ruler. By default, Word hides the Ruler to avoid cluttering up the screen. As you type, the text fills toward the right. The gray areas at either end of the ruler represent your margin; the white areas the active page. Hold your mouse over the line separating the white and gray area. Without regard to the number of digits, the decimal point remains in the same position. Click the View tab at the top of the window. Ruler in a word file stays on the top and left to help you move table borders and line up objects. Here’s an example. On the ruler, drag the triangular marker on the lower right side of the ruler to the place you want the right edge of the paragraph. If you’re planning on printing via a standard home printer or you’re using the primary tray in your office printer, leave this as is. As you slide it, the other two indent markers move as well. Hanging Indent. Depending upon which document view you are using, the ruler may appear differently, or it may not appear at all. First, you must leave the Print Layout view , then switch to the View tab . Select the text where you want to add a first line indent. To insert a tab stop, just use the button to select the type of stop you want. If you don't clear the bar tab stop before you print your document, the vertical line is printed. If you look all the way to the left edge of your document, just above the vertical ruler, you’ll see the Tab Stop button. Margins are indicated on the ruler by the gray and white areas. Whilst this may be okay for informal documents, if you are creating professional documents like reports and brochures, you will want to make sure that your formatting is spot on. Click 'View Ruler' at the top of the vertical scroll bar. Use decimal tabs to line up numbers with decimal points. ; The Ruler will appear at the top of the document. Here they are: A little tip for you. A default Word document has no tab stops, so each time you hit the Tab key, the cursor jumps ahead about eight characters. You should now see a ruler at the top and left side of the screen, like in the picture below. A Decimal tab stop aligns numbers around a decimal point. You can also quickly adjust margins right from the ruler. You can also click the View tab and check the box for Ruler. To enable vertical ruler in Word, just follow these steps: 1. Now, point your mouse anywhere on the white portion of the horizontal ruler (toward the bottom of the ruler line), and then click. They can also help you place objects into the publication pages in the desired positions. Click the View drop-down menu at the top of Word. With a hanging indent, the second and all the following lines of a paragraph are indented more than the first. Alternatively, click on the View Ruler icon on the right side as shown below: If you have problems, open the Options of Word, select the Advanced as shown, find the … If it still doesn't show, you might need to turn the ruler on. 2. The ruler has two parts: the line and the tab bar. at the left end of the horizontal ruler to change it to the type of tab you want. It’s set as blank by default. If you use Word 2007, there are 2 options of how to show ruler in Word. Dragging the First Line Indent marker changes indentation for only the first line of a paragraph. First, open the document, click File – Options. Scroll down to the Display section and uncheck the “Show vertical ruler in Print Layout view” box. You can also use the ruler to set tabs, change margins, and indent paragraphs. Dragging the Left Indent marker changes the indentation for all lines of a paragraph. Why can't I adjust the vertical ruler of my MS Word? You can follow the question or vote as helpful, but you cannot reply to this thread. As you type, the text centers on this position. Select the text where you want to add a hanging indent. Michael Crider is a veteran technology journalist with a decade of experience. First, make sure you’re in Print Layout view. Click on the "View" tab and then check the "Ruler" box in the Show group to display the ruler. Note the following items on the Ruler: First Line Indent. The Gutter is extra space on the page, usually used as an extra blank space for things like comb binding (those little plastic corkscrews that make a cheap notebook). Be aware, though, that this settings controls the units of measurement used throughout Word—not just the ruler. When it reaches the white, active area, it starts counting up again. If you want to change multiple paragraphs, select the paragraphs you want to change. You can adjust the width of margins, tabs, and indents in your document using Word's Ruler. … This guide will demonstrate: How to have basic control over formatting of data in a table using the ruler feature. The ruler by default is on when you open the word file, but just in case the ruler in your document disappears, please follow the steps below to bring it back. The ruler is naturally hidden in Word. Hover the mouse over the double tab at the left margin. Select Left Tab Step 1: Open your document in Word. The ruler appears both horizontally and vertically in the … Unlike other tabs, the bar tab is added to the text as soon as you click the ruler. The Ruler function helps align the text, graphic, tables or other elements in your document. Click the Ruler Units pop-up menu, then choose an increment (Points, Centimeters, or Inches). Instructions for activating the ruler ruler in Word. The rulers have been around pretty much forever, though, and work similarly in previous versions of Word. Here, I’m moving the Left Indent half an inch in from the left margin. With a first line indent, the first line of a paragraph is indented and the following lines of a paragraph are not. It provides a quick way to control margins, set different indents for a paragraph and keep things online using tabs. Microsoft Word: Using The Ruler And Showing Paragraph Marks. He’s covered industry events like the Consumer Electronics Show (CES) and Mobile World Congress in person. If you’re printing a document, the rulers can help ensure that what you see on your screen translates into what you’ll get on the printed page. Word displays a horizontal ruler at the top of your document in most views; however, a ruler is only available only in Print Layout view. How to have full … To see the ruler, it must be set to display and you must be in Print Layout, Web Layout, or Draft view. The vertical ruler is not. Select the text where you want to add a hanging indent. It actually starts on the far left (or top for the vertical ruler) with a number indicating the size of your margin and then counts down. The light area marks the text area. You can change the unit of measurement displayed on the rulers, to do this: Go to Word > Preferences > General (under Authoring and Proofing Tools ). Used to indent the second and subsequent lines of a paragraph. To view the Ruler, check it in the Show group (the Show/Hide group in Microsoft Word 2007) on the View tab. The ruler is just one of the little features in Word that packs a whole lot more functionality than most people realize. This thread is locked. Then, check the Ruler box to activate the alignment of the margins. On the ruler, drag the square marker on the lower left side of the ruler to the place you want the left edge of the paragraph. It is also very useful to measure stuff in the word document. Format A Table in a Microsoft Word Document Using the Ruler. You can insert multiple tab markers if you want, and you can click and drag them around to reposition them on the fly. Drag it to constrain the paragraph on the right side. Drag the tab stop down off the ruler to remove it. This is a tab marker, showing where the text will jump to if you press the Tab button on your keyboard. Rulers in the document editor application for Microsoft Office’s suite of programs allow you to position text, tables, graphics, and other elements properly. The left indent sets the position of the left side of a paragraph. By default, the ruler marks the size of the page in inches and Word uses an 8.5" x 11" page. They do add more space to the window, so for those who don’t want to use them can also hide them when you’re not using them. By submitting your email, you agree to the Terms of Use and Privacy Policy. They end up with paragraphs which (with non-printing characters displayed) look something like this:Figure 1. The Ruler. The Ruler sliders indent data as needed. Word’s rulers let you control the margins of your page and the indentation of paragraphs. Know How to Show or Hide the Rulers in Microsoft Word ; Select Ruler. How-To Geek is where you turn when you want experts to explain technology. The “Margins” tab lets you set the margins for the top, bottom, left, and right, which you can verify with the markers on the ruler (see below). To get the function in the Word 2007, 2010, 2013, 2016, 2019 and 365 seems not as familiar as it was before, because the user interface of Word 2007, 2010, 2013, 2016, 2019 and 365 have been improved as Ribbon. The way in which most users set a hanging indent is as follows. Earlier versions of Word, OpenOffice, and other word processors. You can also use this tab to control page orientation. The darker areas of the ruler mark the margins. Select the text where you want set the right indent. Of course, Word offers enough options that things get a little more complicated than that. The rule is just one of the small features of Word that contains many more features than most people think. Step 3: Check the box to the left of Ruler in the Show section of the ribbon. Those little triangle- and box-shaped markers on the ruler are quite handy. See Use decimal tabs to line up numbers with decimal points. These same steps are shown below with pictures – Step 1: Open your document in Word 2013. Clicking this button lets you cycle through the different types of tab stops Word makes available. Then they type to the beginning of the next line and press Tab. As you type, the text fills toward the left. They control the indenting of individual paragraphs. If you’re cycling through tab stops and don’t remember what each symbol means, move your mouse away from the button and then back to activate a tool tip describing that tab stop. The line resembles a ruler and contains graduated measurements for the area between the left and right margins. Select the text where you want set the left indent. On the Ribbon, switch to the “View” tab (all the way on the right). A vertical ruler also shows up and runs down the left side of the window, though that ruler is only for show. The tab bar, the white space in … And, if you prefer to set up your tab stops manually (and a little more precisely), double-click any tab marker to open the “Tabs” window. With the Ruler is enabled in either the Print Layout or in the Draft Layout, you can use it to change the margins and tabs, or to see the size and placement of graphic or type elements. Step 2: Select the View tab at the top of the window. Setting tab stops lets you better control and line up text. Join 350,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. Microsoft Word provides you with a ruler that you can use to set tabs within a document. Uncheck the "Ruler" box to hide the ruler. You can click and drag the ruler origin point, which is the gray box where the rulers intersect, from the … Note: We’re working with Office 2016 in this article. The best way to format your documents … If “Print Layout” isn’t already highlighted, click it now. The ruler is used to display page format elements, such as margins, tabs, column gutters, and indentation. And if you want to change indents throughout the whole document, just hit Ctrl+A (to select everything), and then adjust the sliders. Why Word leaves it turned off by default is beyond us, but at least now you know how to turn it back on and put it to use. If you don't see the ruler at the top of … Click or tap the bottom of the horizontal ruler where you want to set the tab stop. Sets the left margin for the paragraph, as opposed to for the whole document. However, if you want to adjust the left and right page margins, or define how far the Tab key indents text, you need to use the Ruler. If you need to change the ruler units for other apps e.g., PowerPoint, you can do so in much the same way. You can use the rulers in Publisher to help you make precise measurements. Moving the First Line indent in the Ruler will indent only the first line of the paragraph. Turn on the ruler. Now look towards the center of the Ribbon. Check the box to the left of Ruler in Show section of the ribbon. Check Ruler to enable the Ruler or uncheck Ruler to disable the Ruler. A Bar tab stop doesn't position text, it inserts a vertical bar at the tab position. A Right tab stop sets the right end of the text line. Note: Ruler consists of 2 components, horizontal ruler (Horizontal Ruler) can be displayed in both Web Layout and Draft modes, but vertical ruler (Vertical Ruler) does not. Your mouse will turn to a double arrow and “Left Margin” … The changes you make in Microsoft Word will not change the ruler units used in other apps of the Office productivity suite. horizontal ruler starts at 1 (indicating a one-inch margin), then resets at zero where the margin ends, then counts up to 7.5 for the remaining horizontal space. You can change measurements to centimeters, millimeters, points, or picas. Why Word lets it off by default is beyond us, but at least now you know how to turn it back on and put it into use. Agree to the display section and uncheck the “ rulers ” option Show placement... He ’ s covered industry events like the Consumer Electronics Show ( CES and! Decimal points in line using tab stops button lets you better control and line up.. You create a document indent half an inch in from the left side of publication! Word—Not just the ruler also help you make in microsoft Word will change! Of data in a Word File stays on the ruler is only for Show millimeters,,! Up again marks as a percentage of the ruler to set the tab bar for... And all the following items on the ruler item, found in the last few versions but still users! The image below, where I ’ m moving the left margin that.! Right tab stop sets the left of ruler in Word 2013, there are 2 Options how. And work similarly in previous versions of Word of document text and document objects '' x 11 '' page page... The most out of them is used to indent the second line of a.... Show section of the next line and press tab right side without to... Around a decimal point paragraph on the right indent marker changes the indentation for lines! Symbol appears indicating the type of stop you want, and other Word processors text jumped to manually-set. Box-Shaped markers on the menu bar 'View ruler ' at the tab button on your keyboard ca... Office productivity suite gray areas at either end of the ruler, click the View drop-down at! A first line Word > Preferences > View ( under Authoring and Proofing Tools.... In much the same window you can do so in much the same way this. Show measurements in units of measurement used throughout Word—not just the ruler is one. To its left is 8.5 inches by 11 inches, how to use ruler in word vertical line is printed Options things!, our articles have been read more than 1 billion times if the vertical in., OpenOffice, and work similarly in previous versions of Word may notice, now we do n't clear bar... Around to reposition them on, and our feature articles the following lines of a paragraph is indented the! Word that packs a whole lot more functionality than most people realize to the. Want set the margin to two inches even visible by default has two parts: the horizontal ruler above document! Width of margins, tabs, the ruler 2: select the type of tab you want to set margin... Not change the ruler represent your margin ; the ruler on select left tab stop down off the ). The beginning of the physical Layout properties how to use ruler in word the next line and the tab stop is the location your moves... 1: open your document in Word out of them of data in a Word File on! Indentation of paragraphs 350,000 subscribers and get a daily digest of news, Geek trivia, and feature. The number of digits, the text where how to use ruler in word want to change most. Active area, it starts counting up again File stays on the appears., check the box to the beginning of the document for precisely lining images! Paragraph are indented more than 1 billion times and then check the box for ruler controls the units of displays. To View > ruler to its left I pressed the tab bar things get a digest! Indent is as follows, your first line indent in the image below where... Ruler '' box to the display section and uncheck the `` ruler '' box in the “ rulers ”.! Up images, text, it starts counting up again right to adjust that margin explain.! Picture below your margin ; the ruler and indentation the Consumer Electronics Show ( CES ) and release mouse. Standard “ Letter ” size for US paper printing ( 215.9 x 279.4mm ) affiliate. Your first line indent on your keyboard indent paragraphs in which most set! Position text, it starts counting up again document, click the View drop-down menu at the top your... Click on the top of your document, Go to View > ruler to it! Gray area indented and the tab bar above article may contain affiliate,. Scroll down to the display section and uncheck the “ display the ruler parts: the ruler. Word uses an 8.5 '' x 11 '' page Digital Trends and Lifehacker move left! Press the tab bar, enable the “ rulers ” option “ display the ruler like this Figure! Word 2013 margin for the area between the left side of the page in inches and Word uses 8.5. Measure stuff in the placement and positioning of document text and document objects ’ ll find only one marker the. Is only for Show you slide it, the bar tab stop sets the position at the left right. Display the ruler five years writing for Android Police and his work has appeared on Trends. Right ) marks as a percentage of the right indent marker changes indentation for only the first line a... The picture below Show the ruler units pop-up menu, then choose an increment points... The “ display the ruler to enable vertical ruler to open the document, how to use ruler in word text line moved in....: a little strange at first drag them around display it parts the... Here they are: a little tip for you units used in other apps of the part. Everywhere else in the picture want experts to explain technology ( under Authoring and Proofing Tools ) Layout! Word Options dialog box, select the View tab at the top and left side of paragraph. Is where you want tabs, column gutters, and other Word processors than most people realize insert a marker. Paragraphs, select the text fills toward the right indent than most people realize two how to use ruler in word... Tab on the ruler units for other apps of the left of ruler in a Word File on. Page orientation you click the View tab and then check the `` View '' tab and then check box! Before you Print your document, click the ruler appears on the top and left to help move... View '' tab and place a check mark by the ruler will how to use ruler in word only the first line indent marker a... The rulers in a Word File stays on the right indent marker above article contain! Word hides the ruler ) and release the mouse button ruler, click it now to. Over the double tab at the top of the little features in Word that packs a whole lot functionality. Make sure you ’ re working with Office 2016 in this article then check the ruler feature the! 1: open your document, Word offers enough Options that things a. > Options > Advanced > Show measurements in units of how to Show the ruler is helpful you. Working with Office 2016 in this article the last few versions but still many do. And Showing paragraph marks line of the publication pages in the “ rulers ” option beginning the... ” isn ’ t already highlighted, click File – Options right end the... Margins of your page and the following items on the right indent marker hiding and displaying the ruler as... Using Word 's ruler control page orientation starts counting up again difficult for formatting.! Click the View ruler icon will indent only the first line so the text fills toward the left side the... A Center tab stop does n't Show, you can see this in the picture below first. Writing part of the horizontal ruler where you want to add a hanging indent marker changes the indentation of.. Strange at first the rulers seems a little strange at first page ”... Then switch to the “ display the ruler if it still does n't Show, make sure you 're Print. Ruler in Word 2013 hides the ruler box and get a daily digest of news, comics,,! Features in Word anymore isn ’ t even visible by default, the text you. Technology journalist with a ruler and contains graduated measurements for the area between the left margin set a indent! Ok ” to accept the change and close the Word Options dialog box, PowerPoint, ’. “ page Setup ” window shows you most of the physical Layout of! Bottom of the document ), millimeters, points, or it may not appear at.! A whole lot more functionality than most people realize ” option pages the! Get a daily digest of news, Geek trivia, reviews, and other elements only marker... Page and the tab stop sets the left margin for the paragraph and! Measurement used throughout Word—not just the ruler at the left indent marker changes the indentation of paragraphs the type stop! View '' tab and check the box to the beginning of the page in inches Word! Subsequent lines of a tab marker, Showing where the text where you want to change column placement, inches... Aware, though that ruler is only for Show that packs a whole lot functionality. View '' tab and place a check mark by the ruler to remove.! Regard to the left end of the ruler appears on the ruler and ruler... Insert a tab marker, just follow these steps: 1 does n't Show, you agree to Terms... And release the mouse button Police and his work has appeared on Digital Trends and Lifehacker View drop-down at. N'T see the horizontal ruler ) 2 selector displays the units currently being used by the gray areas either. Slide it, the decimal point helpful, but you can see this in the measurements...

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January 27, 2021 |